Event Planning

Branded Materials Request Form

Marquette-Alger RESA has branded materials available for sign-out, including three large roll-up banners, four mini table-top roll-up banners, and two stretch tablecloths – perfect for events and conferences!

Use the Branded Materials Request Form or contact Rain Hintz to sign out these materials. 

Conference Room Forms

• Conference Room Request Form
• Conference Room Cancellation Request Form
• Procedures for Reserving Marquette-Alger RESA Conference Rooms
• How to Add Meeting Room Calendars to Your Google Calendar
  

Agency Vehicle Forms

Agency Vehicles Are Available for Marquette-Alger RESA Staff Use

Agency vehicles are available for use by Marquette-Alger RESA staff for both day trips and overnight conferences. Priority will be given to employees who have submitted a completed travel request form and whose travel involves the greatest mileage.

Vehicle key pick-up and drop-off must be coordinated with Stephanie Henry in the Finance Office.

When using an agency vehicle, you are responsible for ensuring the gas tank is refueled upon return, similar to a rental car. A gas card will be provided at the time the keys are picked up.

Please help keep agency vehicles clean by removing all personal items and disposing of any trash (such as tissues, cups, and wrappers) at the end of your use. All gas receipts should be retained and submitted to your administrative assistant upon returning.

Once the reservation has been entered into the calendar, a calendar invitation will be sent to the assigned driver. The invitation will include the pick-up time, drop-off time, event name, and location. First time drivers of an Agency Vehicle will be required to submit a copy of their driver’s license.

To reserve or cancel use an agency vehicle, please access the Agency Vehicle Request Forms available on the Droplet website.

You may check vehicle availability by viewing the links below or adding the (Vehicle) calendars to your calendar, by browsing resources.

• Vehicle 747
• Vehicle 748

Overnight/Extended Parking on Marquette-Alger RESA Property

Staff members are more than welcome to keep their vehicles on agency property. We have a list of employee vehicles on hand in case there is a reason to contact the vehicle owner.

If a non-agency person will be leaving their vehicle at Marquette-Alger RESA in coordination of a trip, we ask that they fill out the below form. This allows us to be aware of those we have approved to be on the property.

Overnight/Extended Parking Form

SCECH Forms

If you will be awarding SCECH credit, complete the SCECH Program Application Form at least 30 days prior to your event. Please send to your administrative assistant to have them upload it to the SCECH Run Drive, must be combined with an agenda prior to being added to Drive.

To ensure ease of SCECH uploads and to streamline our processes throughout the Agency we have put together some standardized forms for event coordinators, administrative assistants, and the SCECH Coordinator to use. All of the following resources can be found within the SCECH Resources folder for easier access:

• SCECH Event Registration Form Template – Used to collect the data needed for SCECH upload. Please make a copy of the form.
  • Use this form to have people register for your event – you will want to have one per session, unless you have the same people attending a regular meeting, then you could just have one registration form with an attendance sheet for each date.
  • Guide – SCECH Event Registration Form – Here is a guide to help you create a customized registration form for your event.
  • When creating a SCECH Event Registration Form – Be sure to send/give editor access to SCECH Coordinator.
• Event Agenda Template – Please make a copy of this template.
• Event Attendance Template – Follow instructions at the top of the form, then you can either use this form digitally or print for a physical sign-in. Please make a copy of this template.
  • If you would like people to be able to sign-in on their phones, you could create a QR code to add to each attendance sheet.
• Attendee Terms & Conditions – Outlines the expectations for your attendees during both the registration process and attending/signing-in to the meeting or event.
  • This sheet is linked to the SCECH Event Registration Form Template, so when you copy that form, there will already be a part where they will be required to acknowledge the terms & conditions.

Create a Professional Development and Learning Event

Step 1 

Complete the SCECH Program Application Form

• If you will be awarding SCECH credit, complete and submit the SCECH Program Application Form at least 30 days prior to your event to the appropriate Administrative Assistant based on your department:
  • Meghan LeBoeuf (Early Childhood)
  • Wendy Maki (REMC, MTSS, Literacy, Instructional Technology, Coaching, New Teachers, Deputy Superintendent)
  • Ashley Hank (McKinney-Vento, Health, Nutrition, Prevention, Mental Health, Psychs, School Nurse)
  • Stephanie Henry (Finance, HR, Communications)
  • Jen Grille (CTE, Middle College, Work-Based Learning) 
  • Renee Pederson (Special Education)
  • Nadeen Laurich (Superintendent)

Administrative Assistants will then upload these to the SCECHRun folder to be uploaded.

Step 2 

Submit the Conference Room Request Form

Step 3 

Submit the PD & Learning Submission Form

• All professional development/learning events must be submitted using this form
• You must have all required items ready prior to completing this form, including:
  • Event information (title, date, times, room, number of participants, cost, etc.)
  • Event materials (flyer, agenda, information about subs or stipends, and any other information you want to make available for participants)
  • Registration link using the SCECH Event Registration Form Template (only necessary if you are managing the registration on your own, i.e. Google form)
    • When creating a SCECH Event Registration Form, be sure to grant editing access to SCECH Coordinator.

Once your event is approved, your event will be posted on Wisdomwhere and the Professional Development & Learning page. 

Step 4 

After your event, ensure that all attendance sheets are submitted to the appropriate Administrative Assistant based on your department within 2 weeks of each event session.

Administrative Assistants will then upload these to the SCECHRun folder to be uploaded.

Please note, SCECH attendance sheets will be uploaded per event session, rather than tallied up and uploaded once all events within a session are complete. This is a new requirement from the state, as it spreads the upload process over the course of the year. This makes it a more manageable task for the state and SCECH Coordinator to complete.